In 2020, email is one of the most important communication channels in the digital workplace. We all know that Google provides one of the leading email services known as Gmail. According to a recent survey, an average employee or any business professional spends 33% of their working hours on Gmail. Now, if you are not familiar with proper email management tips for your Gmail account, the time that you spend on Gmail can be anywhere between 40% to 50% of your overall working hours, and this will affect your productivity.
However, keeping this in mind, we have come up with some email management insights so that you get an enhanced experience while using Gmail. Let’s have a look at the following points in order to know about it in detail:
- Keep Your Gmail Inbox Clean with Labels and Filters: Is your Gmail inbox flooding with unwanted emails? Well, this can be a common case, and therefore, it becomes challenging to find an important email when necessary. However, if you know how to clean up your Gmail effectively, you would never face the problem of organizing your mailbox. For example, you can use filters to keep certain types of emails out of the spam folder and let your service provider filter the incoming mails automatically. Moreover, you can organize your inbox by applying various labels such as family, work, and many others to have everything sorted out correctly.
- Use Gmail’s Priority Inbox: For a business professional, it becomes crucial to find the important mail at the right time. But, with the help of Gmail’s priority inbox, you can easily get your messages sorted. Priority inbox basically separates important or high priority messages from the rest ones. Priority inbox consists of three sections- Starred, Important, and U Gmail automatically selects important messages and keeps them in the Important and unread section. You can also highlight certain messages by yourself. However, Priority Inbox improves its algorithm over time and becomes smarter and more useful to do everything automatically.
- Save Your Time By Using Your Pre Written Replies: The most irritating part is to send the same message to multiple recipients repeatedly. It eats a lot of your working hours and therefore, we will suggest you go with the canned responses of Gmail. You can easily create standardized messages with the help of canned responses for different occasions and later, you can send them to different recipients without typing the same thing again and again.
- Mute Unessential Email Conversations: If any email thread becomes unessential, you can simply mute that thread instead of putting up with it. Yes, Gmail has this option and it plays an important role in the process of email management. However, you can also unmute the thread in the future.
- Use Gmail’s Own Keyboard Shortcuts: Gmail also has its own keyboard shortcuts which are really helpful in certain scenarios. It will help you to give faster replies. So, if you want to manage your inbox effectively, we will suggest you use this feature definitely.
So, these are some of the best email management tips and if you want to have a clean and organized mailbox, it is highly recommended to use some or all of the above-mentioned recommendations.