Your business is growing and so are its needs for employees, assets, and space. The best solution on the table is moving to a bigger facility and catering to the need of your growing business. A lot has been said and preached about an office relocation process. Indeed it is one tedious task to accomplish but it is not impossible. All you need to know is some smart work and you are all good to have a smooth office moving experience.
So, what’s crucial for an easy office relocation? Of course, it’s planning. You need to hire the best movers, calculate the moving cost, communicate with the employees, and manage the process, and more. Indeed there will be a lot on your plate but when handled efficiently, it is a smooth process.
Let us not waste any other minute discussing how office relocation can be nerve-wracking. Instead, let’s just talk about the ways planning can make things turn smooth. Here are some of the best planning tips for having a successful office relocation.
- Do not procrastinate
The early you start the better it gets. If you are looking forward to having a seamless transition from one office to another, you will need to do that planning in advance. Leaving things to chance can be the worst thing to do. Some important aspects you must consider include:
- Time of the move:
Moving in the peak season of your business won’t be a wise decision. You as well as your employees would be super occupied and relocation would do nothing but disrupt the flow of work. Moreover, business relocation means some downtime and you cannot afford to have it when having high demand.
- Business growth:
You must have a long-sighted vision and consider where you see your company in the next two years. According to the expansion you expect, make plans for relocation.
Consider all the utilities you will have to move. From copiers to desktops, phones to electricity, and even the LAN connection will have to get shifted.
- Utilize the opportunity and upgrade:
Yes, you cannot let the opportunity slip away from your hands. Office relocation means you have time to go through your office assists in details. Identify which one of them is obsolete and can be replaced. You must take this opportunity to upgrade the office equipment that will offer you better functionality in the longer run.
Also, if you purchase our items and get them delivered to the new office, it will save you the cost of the office move.
- Be considerate about the downtime associated with the process
Downtime is an inseparable part of the moving process. It is also wise to expect a few hiccups during the transition, irrespective of how well you have planned the move. It is always good to be considerate about the downtime you may have to face. This means that you must intimate your internal and external stakeholders in advance about the big transition. Although the intimation won’t affect the downtime if anything goes wrong, it certainly will ensure that your stakeholders know what they expect.
- Moving checklists are the saviors
Moving an office can be made easier if you have a checklist in hand to cross-check and verify. You must have a master checklist and several smaller checklist for every aspect of the move. You can always contact the moving company to offer you a customized checklist for an office move. However, if you think making one would be better, do not shy away from doing it.
- Get the best professional help
If you are thinking you can alone relocate an office, you are mistaken. If you try to make it a DIY move, you wither need a lot of skills or be prepared to face downtime and related losses. Getting professional help is very important to ensure that the relocation process goes smoothly.
As you start your search for a reputed moving company, make sure you check all aspects of credibility. The company must have experience in handling a project like yours. Other crucial details to check include licenses, registration, background as well as user’s review. Choosing the right moving company can be the one difference between a cost-effective, smooth, and successful move and a failed one.
- Communicate with your employees:
Last but the most important- you must keep your employees informed. Relocation can be a tough deal for your employees as many of them would have to change a lot in their personal life to fulfill their commitment to the job. Make sure you communicate about the relocation, the reason for it as well as the plans with them.
Office relocation can be made easier with these simple moving hacks. If relocating is the need of the hour, go ahead and make it the best one. With a new office, you will get a fresh enthusiasm to conquer your business quest and maintain your competitive edge.