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Things to keep in mind while writing a formal demand letter

None of us want to knock legal doors unless absolutely necessary. Exactly why formal demand letters came to existence in the first place. If you follow a dispute after sending a formal demand letter, you will not only open a full-fledged discussion but also explain your side of the story, the amount incurred in bills, and most importantly, the total amount of settlement you are requesting.

Before we go ahead discussing the other fundamentals of a demand letter, let me be clear that by no means am I trying to say that going a legal battle is not the right choice or questioning the credibility of our justice department.

Here are two of the most important benefits of a demand letter, before we dive into the dos and don’ts:

  1. Promotion of Case Settlement

While demand letters are not legally necessary, it proves to be an official start of the process, demanding a settlement, reflecting that you are here for the win. Long story short, when you present the case in writing, your chances of getting paid increases.

  1. Encourages organization

This is extremely underrated, especially for small claims. When you sue the other party, even when you are on the right side, you cannot afford to sit hand-in-hand. You need to look for legitimate evidences to prove your position. A demand letter will help you gain the desired edge in your case, after considering a detailed insight on all the other factors involved.

Now that you are aware of the star-benefits of a demand letter, let us quickly move on to the process.

How to prepare your letter?

First things first, have a clear understanding of your goal and compel your opponent to think in a business-like way. You need to be straightforward with your approach, but not the matter. For instance, let your end-goal be to raise questions of doubt in your opponent’s mind like, “How much time will a defense take?” or “Will I lose?”, but of course you can’t ask these directly in your content. You see, being straightforward is one thing, and phrasing what you demand is another. It is always best to consult a professional first to know what to include and what not to mention in a pre-collection demand letter. LastDemand is one such service that helps you with this task efficiently.

Below, I have listed out a few things you must keep in mind while preparing a demand letter:

  1. Type it out

A handwritten letter is a big NO. Most of us have our own desktops or laptops, use them. If not, get access to a cyber café or a public library, where you can do so in minimal charges.

  1. Remember to embed all the facts

You might think that both the parties are well-aware of what exactly happened, so why stress on adding all the facts? Because you are preparing for the FUTURE! You never know, when the case knocks the door of the court and the judge wants written evidence stating about the incidents clearly.

  1. Stay calm

The opposition might be completely wrong, but that doesn’t mean you are allowed to lose your temper. There must be a certain level of decency. Plus, it is also seen that calm people are more trustworthy and believed more often, because of the sense of confidence they possess. You see, if you are right, there is no need to be angry, and if you are wrong, you have no right to be angry.

  1. Be right on target

By the target I mean, don’t beat around the bush, instead, ask directly for what you want. Quote a figure and explain to the opponent how you got there. It not only makes you more assertive but also as a professional who is well aware of all the terms and conditions involved in the business.

This was just a basic dig on the ‘demand letters’, there are a lot more things to consider that will come into your observation once you start writing them. While all of us want to be perfect right from the first letter, the reality doesn’t work like that. You can

For instance, aspects like you must assign a deadline to your letters, keep additional copies and also use a certified mail cannot be read or learned via a journal, it can only be understood with experience. AT best you can do is, browse through some of the already written letters to reckon a basic draft and start as soon as possible!