When you want to build your mailbox, knowing where to implement it is a priority. Where the location may seem obvious to a physical store or a company in need of space, it remains a matter of thought for a sole proprietor, freelancer, or startup.

Indeed, many young companies prefer to set up their head office at home in order to save money.

However, there is a limitation: this address, which is also your personal address, will be known to everyone. The only solution is to find PO box alternatives in the United Kingdom to establish your head office. Let’s consider this question.

Company mailing address

Assigning an administrative address to your company is an important step in setting up a company.

This mailbox address, referred to as the “registered office mailing address”, is important both for third parties (customers, suppliers, service providers, and administrations) as well as for legal and tax aspects.

Indeed, depending on its location in different countries, a company will not have the same residence, the same taxation, or the same court of appeal.

In any case, the declaration of the legal place of the company is mandatory during the registration formalities (creation) or when changing the address during the life of the company.

In order to prove the reality of the registered office, it will be necessary to provide proof of the use of the place designated as the registered office. Among the permitted solutions, there are 3 ways to domiciliary a company, namely:

  • At the place of residence of the head, under certain conditions;
  • Within an approved domicile company;
  • In premises that the company rents or has purchased.

Please note that the formalities and supporting documents for your company residency are different depending on the chosen domicile method. You can learn more from our dedicated article here.

However, for reasons of privacy, or simply to keep your personal and professional lives separate, you may be tempted by the financially attractive solution of domiciling your company at a different address, without necessarily investing in offices.

What benefits will you get with a Hoxton Mix PO box?

Thanks to the opening of the Hoxton Mix PO box:

  • you have access to your morning mail directly in the corporate area or post office;
  • you optimize your commercial relationships by speeding up sales administration, contracting, and fees;
  • and you improve your earnings with a professional, simplified and explicit address.

Hoxton Mix PO Box optimizes your customer relationships, win or loyalty activities, whatever your goals – from individuals to large companies. In addition, your business will receive the following office features.

A selection of prestigious addresses across the UK: You have the confidence to obtain a prestigious address anywhere in the UK, regardless of where you live or work. Thus, you can make a strategic choice according to your sector of activity and your goal.

Useful Services: You benefit from useful services to save time in managing your business:

  1. The management of your mail – whether receiving, physically forwarding, or scanning – is always guaranteed.
  2. The provision of premises allows you to rent equipped offices, co-working spaces or meeting rooms punctually, only when you need them.

These 2 services are the most popular among entrepreneurs, but some domiciliary companies offer other benefits in addition to allowing their clients to outsource time-consuming tasks: telephone hotline, call forwarding, administrative management, or legal advice.

Simplified procedures: No matter how many times you change your business or residence address, your registered office address never changes. Thus, you avoid a significant number of mandatory steps for declaring the transfer of the registered office.

Head office: is it possible with an alternative mailbox?

We often come across this question among young entrepreneurs. The idea, in theory, seems reasonably practical: can you domicile your company with a mailbox?

In practice, we must explain that these boxes have the main function of receiving your mail.

They are also installed in post offices and offered for rent. To receive a mailbox, simply go to the post office and show proof that your place of residence or your company’s premises is located in the distribution area of ​​the post office.

After the conclusion of the lease agreement, you will become the proud owner of a mailbox that will receive your mail.

However, be careful, this service is not recognized in any way from a legal and administrative point of view. This is just a convenience for centralizing the reception of your mail. Some companies use it simply to outsource storage and improve their security.

As a result, the address cannot serve as a registered office for the domiciliation of a company and cannot receive important official and commercial documents such as invoices or letters from significant companies and authorities.

How do alternative mailboxes work?

This is the best compromise to have an address other than your own without being forced to rent offices: commercial domiciliation!

This solution, very popular, allows you to get a simple mailbox or access to common areas for the official residence of your company.

Domiciliation companies are numerous and will offer you contract terms with variable financial value, depending on the chosen address and signed additional services.

Depending on the nature of the services, we find in these structures a wide range of services such as mail management, access to a dedicated office, work rooms, telephone hotline, or even legal assistance, without having to invest in a very expensive commercial lease.

Whether it’s near you or just a few clicks away, you’ll find the right companies online like Hoxton Mix that offer addresses in prominent areas or major cities at competitive prices.

They allow you to create your head office address and obtain a certificate of residence in record time, which would be impossible with the classic steps: finding a physical address, signing a lease, and all the necessary formalities.

However, the reliability of the chosen residency structure is essential: any commercial domicile company must have prefecture approval that authorizes it to assume the role of domiciliary. This approval is extended after a certain period, in each state it is different.

The commercial domiciliation alternative is a very interesting option for entrepreneurs who want to have an address other than their private home without having to commit to signing a commercial lease that is too financially difficult to get started.