If you are doing business in Asia, or your trading partner is operating in the latter region, you will want to consider implementing the Peppol framework to streamline the business document exchanges with your partner.
It is important to work with the right Peppol service provider since it will affect your business a lot in the future. Here is what we came for. We are going to share with you the checklist that you need to consider in order to help you make a decision on choosing your Peppol service provider in Asia.
When you are talking with your business partners or colleagues, or your internal team, they might be coming with dozens of ideas. But in reality, choosing the right service provider to accommodate your Peppol invoice activities is a lot harder. There are a lot of things to consider depending on your company’s condition.
Sometimes, even the no.1 provider that you’ve come across does not mean the perfect match for you. Some variables that come from you might force you to be very selective in choosing the Peppol service provider in your country.
But then again, it will be impossible to grab thousands of candidates’ information and screen the exhaustive list by yourself. We cannot give you the complete list, but we can share with you the closest tips, at least from our expert experience. As the closure, we are also going to mention the name of the provider that you could reach out to help you out.
Keep in mind that before deciding to spend your money on any service of your choice, you have conducted a proper evaluation of your company’s level of readiness to embrace the Peppol framework solution.
We have been aware of the perks of Peppol. There are hundreds of positive sentiments circulating in the market, which led to the adoption recommendations. But many companies have also failed, simply because they are not ready to embrace the changes.
Let’s take a look at an example in some countries. Since the pandemic of 2020, many businesses have collapsed because they still maintain paper invoices. As we know, physical interactions were almost impossible during the COVID-19 restrictions. Therefore, it is important to introduce the new culture and framework to your company. Make human resources ready so that everyone can collaborate to improve business productivity and sales.
We won’t pump up the definitive guides since it will be biased for some folks. But here are some unmistakable ideas to keep in mind when selecting the best Peppol services for your company.
The dependability
How good is the Peppol service provider with the cloud-based infrastructure? In the Peppol e-invoices, you can use an on-premise solution, but it is only a matter of time when you need to move to the cloud to process all of the business matters.
If you are starting to use the Peppol e-invoicing principle, make sure you choose a particular provider who has solid years of experience and expertise in the field. In this case, you will only want to focus on the provider who has the certification from the Peppol Authorities.
A company that lacks formal certification is frequently suspect or new on the scene. You don’t want to waste your time and money getting involved with them.
Scalable and flexible
Many top providers are popular for good reasons. They have been working with giant companies and international parties. But that can be a double-edged sword. While large corporations can use Peppol services, it limits opportunities for smaller businesses. Most often, these providers focus their clients only on large-scale businesses.
If your business is categorized as small to mid-sized, working with the type of company mentioned above will not be worth your time. Instead, you could choose a company that has low-cost offers like Galaxy GW.
This company has tons of flexibility. Rather than rejecting mid-sized businesses as their clients, they are doing their best to tailor the Peppol services in accordance with the budget and requirements of their clients.
Moreover, you will want to focus on a provider who can provide scalability. In the future, your business will grow. Then you will need more resources to accommodate your increasing volume of transactions. In this case, Galaxy GW is ready to help you with that.
Capabilities for integration
Make sure that your Peppol service provider is able to accommodate the ID and access as well as the integration with your existing ERP system. When it comes to the use of the Peppol service, there are some technical challenges that you and your internal team need to face. Here is where you want to get help from your trustworthy Peppol service providers like Galaxy GW.
The good thing about the Peppol framework is that you don’t need to uninstall or ditch your current ERP system. You can implement the set of specifications in your current resources and solutions. Galaxy GW professionals will gladly help you with the details from zero to hero.
The range of services they offer
If you are looking for a Peppol solution, you will also want to check on the various offers from your provider. Can they offer a wide array of services that can boost your business productivity? The popular exchange Peppol network should be their number one priority, anyway.
If they do not focus on the Peppol network, there is no need to waste time with that company. You could skip. Or, you can save your time now and contact Galaxy GW.
The safety
You don’t want the operation to be seized because your Peppol Access Point provider gets attacked by hackers or malware. If a cyberattack happens, your provider must be able to guarantee the safety of your personal information and data. If not, it will jeopardize the flow of your product supply chain.
The company with years of experience must be put on your radar since they have been tested for a long time rather than the younger companies. Companies like Galaxy GW have been operating for years for good reasons. They have managed to overcome the battle tests.
Contact your Galaxy GW representatives now for further information.